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Friday Update for December 9 2016

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Friday Update for December 9 2016

All,

I am providing the minute notes this week from our Management Staff Meeting to give a little insight into the doings of all of the City Departments. First, a couple highlights of things happening on the larger scale:

• We opened bids for the Walnut Roundabout today which had a construction budget of $800k. The bids came it at $1.4m which summarily stops the project. Caltrans took almost four years to review the project and the result was an almost 75% cost escalation. The City has spent literally hundreds of thousands of dollars trying to move this project through the Caltrans bureaucracy. A very frustrating day!
• Welcome back to Wade Cowan to the City Council. Wade will be sworn in at the December 20 meeting. The Council will then select the Mayor and Mayor Pro Tem.
• Congratulations to Maintenance Staff member Ricky Castro who received his Wastewater Treatment I license from the State Water Resources. This is a big step for Ricky and really adds to the credentials for our Public Works Department.
• The Fire Department is still accepting toys for the Toys for Tots Program. Items can be dropped off at the Fire Station.

Here are the staff meeting notes:

City Council Agendas:

December 6, 2016
• St. Anthony’s Parish Street Closure Request – December 11
• Grant Avenue/Walnut Lane Roundabout Cal Trans Master Agreement
• Construction Engineering for Roundabout Project – Laugenour & Meikle
• Construction Agreement w/Ample Electric – Shade Structure Electrical Work @ Walnut Park
• Project Budget Sheet for Water & Storm Drain Improvements – Hotel Winters LLC (DT Hotel)
• El Rio Villa Sewer Lift Station Pump Replacement was awarded
• Reclassification of Building Permit Technician to Management Analyst
• Recognition for Outgoing Mayor Cecilia Aguiar-Curry
• Wade Cowan was appointed to Fill City Council Vacancy

December 20, 2016
• Swear In New City Council Member Wade Cowan
• Main Street Signal Far Western Contract for Archaeological Services
• Roundabout Construction Award
• Selection of Mayor and Mayor Pro Tempore
• Waste Management Contract Renewal

Department Updates:

Public Works:
• Sprayed weeds, burned off brush in the ponds, removed leaves and cleaned the storm drains before the rain started.
• Water pipe attached to the water tank behind the out-building at the Corp Yard was dug up and will be capped underground.
• Water heater at the Community Center will be replaced due to a water leak in the janitor’s closet. Don’t forget your permit!
• Urinal flush valve at Public Safety Facility leaks; repairs (expensive) are being considered.
• C & D (Construction & Demolition) ordinance is increasing from 50% to 65% of waste to be recycled in 2017.

Finance:
• Fee Study and Cost Allocation Plan meetings began yesterday. Kristine has been very helpful.
• Working on getting the Financial Statements to the State Controllers Office.
• Hope to have the CAFR and Business License renewals out by Christmas.
• Attended Fire District Board meeting yesterday.
• Any change of address should be forwarded to Finance for payroll and the issuance of W-2’s.

Administrative Services:
• Working on policy changes and MOU’s.
• Making final PERS audit adjustment that involve MOU wording.
• Majority of employees want to change dental coverage to Guardian, which would be effective back to December 1st.
• Youth basketball sign ups have ended, with an increase of 60 kids from last year.
• Excused to attend a new legislation personnel law update webinar.

Economic Development/Housing:
• Assisted with the parking count exercise last Friday; collected data for 400 parking spaces in the downtown, which lasted for 14 hours at 15-minute intervals.
• Conference call with Ethan, Lisa Baker and Domas re: property split & the senior development.
• Domas will finalize approval for a diagonal parking plan on E. Baker; City Engineer approved an 11-foot path of travel.
• Meeting with Senior Foundation Board today regarding the planned Senior Center.
• Chamber Board meeting tomorrow.
• Meeting tomorrow with Alan, Eric and Todd Tommeraason re: parking lot and alley improvement sequencing.
• Working with Ethan re: CHOC documents.
• Asphalt has been finished, path and sidewalk fixes and hydro-seeding has been completed at Walnut Park. Shade structure work will commence once Empire has completed their work. Striping is still needed.
• DT Hotel mylar map has been recorded!

Planning:
• Planning Commission agenda packet for the December 13th meeting is ready to go out.

Building:
• PG&E is moving along, although the rain has slowed them down just a bit.
• New homes at Winters Ranch are going well.
• Will be attending a Code Enforcement conference in Santa Clarita the week of January 23rd.
• Will be taking Dago out on code enforcement visits for bilingual services.

Police:
• Traffic control for tractor parade went well and the road closure was a good thing. City Manager would like to set a meeting with WPD and Megan, Kathy & Carrie from the Chamber for after action review and to draw up a memo re: Standard Operating Procedures, including a parking plan, off load plan, and route plan. Moving forward, all entries will need to submit a certificate of indemnification on behalf of the City. There is a need to coordinate with Mariani re: event parking.
• Car pursuit occurred on Monday morning. Driver was apprehended after a 55-minute chase.
• Police Department Fee Schedule meeting is scheduled for today.
• Drafted a general order for DUI cost recovery up to $12,000; details will go to the City Manager for final approval.
• Meeting with the school board tonight re: juvenile restorative project.
• Movie night in the Fire bay on Friday night – the movie will be Finding Dory!

Fire:
• Regarding the upcoming Monticello multi-agency drill, proposing 2 days of training, with Solano County on one day and Yolo County on the other day. Winters Fire Dept. and CHP helicopters would be involved both days.
• Department is looking into values and replacement prices for W26 and W226 water tenders. A grant has been submitted, but is not likely (as per the Fire Chief.)
• Reviewing Emergency Medical Services contract w/EMS Services and the management of penalty funds (if the ambulance arrives late.)
• Pagers are being re-issued.
• Fire Department is preparing for movie night.
• Tractor parade went well, with 15 personnel assisting, including volunteers. There were 2 calls during the parade.
• TOYS FOR TOTS ALERT! Gift-wrapping will be done on 12/14 at 5:30 p.m. and gifts will be distributed on 12/24 from 9am-11am. Santa will be there too!
• PG&E gas line training will take place on 12/28.

City Manager:
• Police & Fire: check with personnel regarding radio upgrades and report any issues with dispatch.
• Attended a YECA board meeting yesterday.
• In light of the Oakland tragedy, code enforcement is a team effort. If anyone from any department sees something, it needs to be flagged. Gene will take the lead.
• Will meet with Police and Fire about mass casualty procedures and a training regimen, including a process for code enforcement issues that are found. Gene will take the lead.

John W. Donlevy, Jr., City Manager


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